File & Serve Available with Some Restrictions

The Oregon Judicial Department has restored availability of eFiling in most case types.

More details are provided below, but generally eFiling is again available for initiating documents in all case types in which eFiling is currently allowed. eFiling of subsequent documents is generally available, but is temporarily not available in a small number of case types. OJD hopes to be able to restore eFiling of subsequent documents in those case types in the next 1-2 weeks.

The File & Serve system used to electronically file court documents was brought down for emergency maintenance on Friday, September 26, to address issues discovered within OJD relating to the potential for disclosure of certain case information. OJD understands the inconvenience that this has caused, and has been working day and night to develop and implement a solution.

The emergency maintenance was not due to a problem with the File & Serve technology, and at this time does not affect the announced implementation of mandatory eFiling on December 1, 2014 in the 11 courts using the Oregon eCourt Case Information (OECI) system.

The case types to which the temporary eFiling restrictions apply are listed below, but generally include adoption, juvenile delinquency and dependency, civil commitment, and case types subject to the federal Violence Against Women Act (which primarily consist of protective orders and punitive contempt).

In addition to the temporary restrictions on eFiling subsequent documents, the solution that OJD has implemented will result in some changes to the ability of parties to search cases in the File & Serve system, and means the File & Serve system will mask names and other information about certain case parties and participants.

What Has Not Changed

  • The ability to eFile initiating documents. Parties will still be able to eFile initiating documents in all case types in which eFiling is currently allowed. See, UTCR 21.070(3).
  •  The ability to search for cases in the OECI system. There is no change to information displayed in OECI. Attorneys wanting to search for case information should use OECI, and not File & Serve.

What Has Changed

  • Parties will temporarily not be able to eFile subsequent documents in the case types listed below. These cases generally include adoption, juvenile delinquency and dependency, civil commitment, and cases subject to the federal Violence Against Women Act (which primarily consist of protective orders and punitive contempt).
  • Parties will not be able to search in File & Serve by party name. Parties will be able to perform those searches in OECI.
  • Parties doing a search in File & Serve will not see certain party information. They will see a series of 'X's or asterisks instead of seeing the names and other information about certain case parties and participants.
  • Searches in File & Serve for a case in one of the restricted case types will not yield any result - the case will not show up.
  • Parties attempting to eFile into the restricted case types will receive a message that "This case is no longer available for filing." If a party has previously eFiled in a restricted case or has been eServed in that case, the party will still be able to see those documents in their File & Serve workspace. However, they will not be able to eFile additional documents in that case. Subsequent filings in these case types should be done conventionally.

Other Important Information

  • This is a bridge solution to address the issue of ensuring consistent display of protected information. OJD expects that future software upgrades, beginning in the next 1-2 weeks, will expand OJD's ability to accept subsequent eFilings in the case types we are restricting today.
  • eFilings in the restricted cases types constituted less than 3% of eFilings in 2014.
  • If you have a technical problem with eFiling, please continue to contact the Tyler Help Desk at 800.297.5377 or efiling.support@tylertech.com.
  • If you have a question about court processes, please contact the court into which you are attempting to eFile.

Case Types Affected by Restricted eFiling of Subsequent Documents

The limited search availability and temporary restrictions on eFiling subsequent documents into existing cases applies to the following case types:

Adoption: Filings in cases under ORS 109.304 to 109.507

Juvenile: Filings in cases under ORS Chapters 419A, 419B, and 419C

Civil Commitment: Filings in cases under ORS Chapters 426, 427, and 428

Family Abuse Prevention Act: Filings in cases under ORS 107.700 to 107.735

Elderly Persons and Persons With Disabilities Abuse Prevention Act: Filings in cases under ORS 124.005 to 124.040

Sexual Abuse Protective Order: Filings in cases under ORS 163.760 to 163.777

Civil Stalking Protection Order: Filings in cases under ORS 30.866

Registration of Foreign Restraining Order: Filings in cases under ORS 24.190

Punitive Contempt: Filings under ORS 33.065 and other provisions of ORS Chapter 33 relating to filings in punitive contempt proceedings


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